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Inventory Control Specialist - Information Technology - Full Time/Days in Lancaster, CA at Antelope Valley Hospital

Date Posted: 11/21/2018

Job Snapshot

Job Description

Job Objective: Under the direction of the Manager, the Inventory Control Specialist will obtain quotes, replenish break fix inventory, order new equipment as requested, unload, unpack, visually inspect, count, segregate, tag and store incoming supplies and equipment. Inventory Control Specialist will also maintain the inventory database. 

Duties and Responsibilities:

  1. Obtains quotes from approved vendors as requested and negotiates pricing of equipment and supplies.
  2. Places orders to replenish break fix inventory and supply inventory as needed.
  3. Orders new equipment and supplies per Remedy approval and action or as directed by Manager.
  4. Provides status updates on requested orders and updates Remedy as needed.
  5. Calls software and hardware vendors to request status on orders.
  6. Contacts appropriate team members if issues arise regarding inventory requests.
  7. Escalates to ITSG Leadership concerning issues on orders, requests or back orders items, as appropriate.
  8. Reviews and verifies quantities received against purchase orders, contract or shipping documents.
  9. Unloads, unpacks boxes and pallets of incoming supplies and equipment and visually inspects and stores incoming supplies and equipment.
  10. Corrects order errors and exception documents.
  11. Requests and processes equipment and supply RMAs as necessary including repacking equipment for return shipping.
  12. Tags new equipment and updates Inventory Database with required data.
  13. Updates and maintains inventory database with accurate and required data including but not limited to equipment description, location, tag number, serial number, and deployment status.
  14. Distributes equipment and supplies to ITSG personnel per Remedy approval and action or as directed by Manager.
  15. Reconciles month-end accounting reports and other reports as requested.
  16. Prepares and performs hospital wide audit annually of IT equipment and updates inventory database as needed.
  17. Documents and Disposes of Board Approved surplus equipment. 

Non-Essential Duties:

  • Performs other duties as assigned 

Knowledge, Skills and Abilities: 

Knowledge

  • Complete competence in all MS Office suite applications and tools. 

Skills

  • Strong analytical thinker with the ability to dissect, communicate and resolve complex issues related to inventory control.
  • Exceptional verbal and written communication.
  • Excellent time management skills. 

Abilities

  • Ability to communicate effectively and efficiently with internal and external customers.
  • Ability to create reports and make recommendations based on data analysis.
  • Ability to work with minimal supervision. 

Core Competencies: All AVH employees will effectively demonstrate these behaviors:

Accountability                              

Action Oriented

Customer Focused

Compassion

Effective Communication 

Teamwork

Ethics & Values

Integrity & Trust 

Education and Experience:

Education

  • High School Diploma is required.
  • Associates Degree in Computer Science is preferred. 

Experience

  • 3 years experience in the control of inventory assets in a multi-location environment using an Inventory Management System. 
  • Experience with Remedy System is preferred. 

Required Licensure and/or Certifications:

  • N/A 

AVH Conduct/Compliance Expectations:

  • Ability to adhere with AVH Absenteeism and Tardiness Policy 
  • Ability to adhere with AVH Leaves of Absence Policy
  • Ability to adhere with AVH Paid Time Off (PTO) Policy
  • Ability to adhere with AVH Recording of Hours Worked Policy
  • Ability to adhere to the department dress code
  • Ability to organize work and establish priorities
  • Ability to expand on own initiative in performance of duties
  • Skill and ability to follow the telephone etiquette/standards
  • Conforms to AVH Standards of Excellence
  • Ability to function effectively under pressure and meet time parameters
  • Ability to communicate effectively while maintaining good working relationships with co-workers, managers and other hospital staff
  • Ability to adhere to the normal standards of courtesy and conduct as defined under the rules of hospitality at AVH
  • Ability to maintain the confidentiality of patient, hospital and department information
  • Ability to adhere to safety rules and regulations
  • Safely and effectively uses all equipment necessary to carry out duties
  • Ability to interpret and function under hospital and department policies and procedures
  • Conforms with required and appropriate JCAHO requirements
  • Conforms with and supports hospital quality assurance and improvement guidelines
  • Ability to participate effectively in department and hospital staff education
  • Display a willingness to work as a team player
  • Ability to give and support the highest level of patient/customer satisfaction at all times
  • Supports and adheres to the values and mission statement established by the AVH Board of Directors
  • Ability to demonstrate knowledge and understanding of the Compliance & Integrity Program and its requirements; complies with duty to report behavior standard; demonstrates understanding of purpose for a Compliance hotline and the importance of seeking guidance from a supervisor or the Compliance Officer when in doubt regarding a possible compliance issue
  • Ability to follow the Code of Business Conduct (Standards of Business Ethics and Integrity) 

Physical Requirements and Working Conditions:

(Please reference key physical and working conditions)

Essential function of the position is to lift and carry up to 50 lbs. Marginal function of the position is to lift/carry more than 50 lbs. Physical requirements may also include pushing and pulling carts/equipment, squatting/kneeling/crawling, reaching above shoulders, standing, walking and sitting. Employee may be exposed to sun when moving or unloading equipment. 

A detailed description of the physical requirements of this job is maintained in the Employee Health Department.

Looking for an opportunity to work in healthcare the way you always dreamed you could? At Antelope Valley Hospital, our employees are at the heart of what we do best – delivering high quality, patient-centered healthcare.

Antelope Valley Hospital, a 420 bed acute care facility, located just 60 miles north of Los Angeles, the Antelope Valley is one of Southern California’s fastest growing communities. We are a Level II Trauma Center and Joint Commission Primary Stroke Center Accredited. Serving the community for over 50 years, our non-profit hospital has grown to be the preeminent healthcare facility for our district’s nearly 1.2 million residents. 

An Equal Opportunity Employer.