Secretary I - Neonatal Intensive Care Unit - Per Diem/Varied in Lancaster, CA at Antelope Valley Hospital

Date Posted: 8/4/2020

Job Snapshot

Job Description

Job Objective:

Under the supervision of the unit manager and/or charge nurse, the unit secretary competently performs department secretarial tasks as well as various supportive duties. 

Duties and Responsibilities:

Essential Duties and Responsibilities

  1. Provides normal clerical support as needed to support unit functions such as copying, scanning, typing, filing, faxing and ordering of department supplies.
  2. Assembles/maintains medical records according to hospital/unit practice.
  3. Processes patient paperwork and prioritizes according to highest need.
  4. Ability to learn required computer skills within orientation period and maintains competency.
  5. Transcribes physician orders accurately, timely, and efficiently.
  6. High degree of involvement with patients and family members.
  7. Transports patients when required.
  8. Performs errands when assigned to facilitate unit work flow; i.e. transports specimens to lab, acts as messenger to various departments, etc.
  9. Answers telephones in a courteous manner and directs calls appropriately.
  10. Assist in maintenance of safe, comfortable, and therapeutic environment for patients.
  11. Assists as needed in completion of unit support record keeping, department reports and/or statistical sheets and department meeting minutes.
  12. Maintains department specific certifications.
  13. Maintains department inventories.
  14. Operates technical equipment safely and appropriately.
  15. Orders requisitions for a variety of hospital services.
  16. Demonstrates knowledge regarding special needs and behaviors.
  17. Answers call lights.
  18. Thins charts as needed.
  19. Copies charts for transfers as needed.
  20. Rounds for discharges; assesses empty bed status.
  21. Processes and coordinates information for team leaders and charge units as needed. 

Non-Essential Duties:

  • Assists in special projects as assigned
  • Other duties as requested 

Knowledge, Skills and Abilities: 


  • Working knowledge of basic medical terminology or ability to successfully complete studies in medical terminology within six (6) months of employment.


  • Clear and concise communication skills


  • Ability to establish and maintain effective working relationships with staff, clinicians, and other health team professionals 

Core Competencies: All AVH employees will effectively demonstrate these behaviors:


Action Oriented

Customer Focused


Effective Communication 


Ethics & Values

Integrity & Trust 

Education and Experience:


  • High school diploma or equivalent
  • Participates in age specific educational and training programs.


  • Minimum one year experience in an acute care setting preferred
  • Previous secretarial experience greater than one year preferred
  • Medical terminology preferred 

Required Licensure and/or Certifications:

Possess and maintain current certification in American Heart Association Basic Life Support (BLS) for Health care Providers 

Physical Requirements and Working Conditions:

(Please reference key physical and working conditions)

  • Work often performed under demanding, emotional, and physical conditions. Accepts additional workload during times of unexpected circumstances (e.g., high activity, high census, and sudden emergencies). 

A detailed description of the physical requirements of this job is maintained in the Employee Health Department.

Looking for an opportunity to work in healthcare the way you always dreamed you could? At Antelope Valley Hospital, our employees are at the heart of what we do best – delivering high quality, patient-centered healthcare.

Antelope Valley Hospital, a 420 bed acute care facility, located just 60 miles north of Los Angeles, the Antelope Valley is one of Southern California’s fastest growing communities. We are a Level II Trauma Center and Joint Commission Primary Stroke Center Accredited. Serving the community for over 50 years, our non-profit hospital has grown to be the preeminent healthcare facility for our district’s nearly 1.2 million residents. 

An Equal Opportunity Employer.